Rio 2025

Event Info

Fairmont Copacabana

Located in front of Copacabana Beach, this modern and sophisticated hotel is a few kilometres away from the beautiful Rodrigo de Freitas Lagoon, Botanic Garden, Sugar Loaf, Arpoador and Corcovado. It is located between Copacabana and Ipanema Beaches, just 50 minutes from the Galeão International Airport and 30 minutes from Santos Dumont Domestic Airport and city centre.

Address: Avenida Atlântica, 4240, Copacabana, Rio de Janeiro - RJ, 22070-900 Brazil

Tel: +55 2125251232

Dress Code:

  • For all meetings, business casual

  • 9th February In-Destination Activity:
    “Carioca-style” comfortable summer clothes and shoes

  • 10th February In-Destination Activities:
    Casual, comfortable summer clothes and shoes

  • Casa Camolese: Casual

  • Copacabana Palace: Summer chic

Airport Transfers:

Return airport transfers will be provided for guests at Rio de Janeiro International (GIG) and Domestic (SDU) Airport for attendees staying at the Fairmont Copacabana. For arrivals taking place between the 6th - 8th February and for departures taking place on the 11th & 12th February, transfers will be organised by our DMC partner, Passion Brazil. Please look out for the inVOYAGE signage. If you have any problems on arrival in Rio please contact:

Marcelo Ferreira from Passion Brazil (DMC)

Tel: (+55) 21 98114-7447

Alice Fielding inVOYAGE

Email: alice@invoyage.net

Tel: + 44 7779 615 474

For guests staying at other hotels pre-event, you will need to make your own transfer arrangements to the Fairmont Copacabana for 8th February.

Flight Delays/ Cancellations

If your flight is delayed, cancelled or you have any queries please contact our client experience team:

Alice Fielding

Email: alice@invoyage.net

Tel: + 44 7779 615 474

Event Transfers

All event transfers will depart and return to the Fairmont Copacabana.

Parking: Parking is available and costs 100.00 Reais per day.

Welcome Desk

Our welcome desk will be located at the Spirit Bar, poolside bar, of the Fairmont Copacabana and will open on 8th February at 8:30 am. Please collect your badge on arrival. You will need to wear your badge at all times during the event.

Information Desk

Our information desk will be located in the foyer in front of the “Rio de Janiero” meeting room. If you have any questions or need any help, please contact our team on-site.

Sign-up for the Optional Beach Activities can be made here.

Dietary Requirements

If you have advised us in advance of your dietary requirements, arrangements have already been made. Food items will be clearly labelled, but please check the menus. If you are unsure, please contact one of the on-site inVOYAGE events team.

Additional Room Nights

For guests that have booked pre and/or post-nights, you will need to settle your account when you check into the hotel for any additional nights you have booked.

For any questions or amendments, please contact;

Matilda Nambi

Tel: +44 (0) 7712727615

Email: matilda@invoyage.net

Check-in: 15:00

Check-out: 12:00

Climate

The climate of Rio de Janeiro is subtropical, with average temperatures between 25°C (77°F) and 42°C (108°F) year-round. Summer, which runs from December to March, is the hottest and wettest season, with frequent rainfall and a chance of thunderstorms. During the day, light, comfortable clothing is ideal due to the warm weather.

Fairmont Rio de Janeiro Copacabana SPA

All inVOYAGE attendees can enjoy a 20% discount in the SPA.