Here are a few phrases to get you inVOYAGE Rio ready.... plus we catch up with our team at Visit Rio, to see how the city’s gearing up ahead of Carnival and for all their tips and advice for planning your own event in Rio.

All the phrases you need before your trip to Brazil

"Oi, tudo bem?" – Hi, how are you?

"Por favor" / "Obrigado(a)" – Please / Thank you (obrigado if you’re a man, obrigada if you’re a woman).

"Quanto custa?" – How much does it cost?

"Onde fica...?" – Where is...?

"Pode me ajudar?" – Can you help me?

Planning an event during Carnival

Throughout the month of February, you’ll find Rio in full swing as it prepares for the world's largest Carnival. Streets come alive with samba schools’ rehearsals, bloco parades (neighbourhood-led street parties) plan their routes, and the Sambadrome gears up to host the iconic samba school competitions. For event planners, immersing yourself in Carnival means more than just attending the parades—it’s about experiencing the energy of the city and the Carioca lifestyle. This can include exclusive visits to samba school rehearsals, private tours of the Sambadrome, or even themed events that bring the vibrant Carnival atmosphere to your delegates.

Unique venues or locations best suited for hosting luxury events

· Fairmont Copacabana for beachfront elegance.

· Belmond Copacabana Palace for timeless luxury.

· Museum of Tomorrow for innovative architecture and waterfront views.

· MAM (Museum of Modern Art) for a blend of culture and sophistication.

· Historical mansions in Santa Teresa for exclusivity and charm.

· The iconic attractions such as Christ the Redeemer and Sugar Loaf

Immersing your delegates in the heritage of Rio

Rio offers countless opportunities to integrate local communities into events, including:

Live samba performances with interactive elements like drumming or dance.
Caipirinha stations, where guests can mix their own drinks.
Afro-Brazilian influences, such as storytelling sessions about Rio’s history or feijoada lunches.
Carnival-themed events, complete with costumes, live music, and traditional food.

Best times of year to host an event in Rio

The ideal times are between March and June and September to November, offering milder weather and fewer tourists. However, hosting events during Carnival (February) or the New Year’s Eve celebrations can add an unforgettable layer of energy and excitement.

How much focus is being put towards the MICE industry in Rio

“Rio has undergone a significant transformation, driven by events like the 2016 Olympics and a surge in high-end hospitality investments. The MICE industry has grown steadily, with venues and services increasingly tailored to luxury clients. Over the next five years, we anticipate further development in infrastructure, sustainable event solutions, and innovative experiences to cement Rio’s position as a global luxury events destination.” – Patricia, Visitors & Marketing, Visit Rio

Thinking of bringing an event to Rio?

Rio isn’t just a destination; it’s an experience and a way of life. The city’s breathtaking landscapes, world-class venues, city’s infrastructure, high-quality service providers, and vibrant culture make it an unparalleled location for events. By hosting events here, you’re offering your guests not just a meeting, but a journey they’ll never forget.

Latest announcements

As we gear up for our highly anticipated debut in Latin America, there’s no better time to immerse yourself in the vibrant energy of Rio de Janeiro. The city is already abuzz with preparations for its world-famous Carnival, bringing pulsating samba beats, dazzling costumes, and a festive spirit to every corner. From rehearsals at legendary samba schools to street markets brimming with colourful treasures, Rio’s Pre-Carnival excitement offers the perfect backdrop for our February 8th to 11th inVOYAGE x Rio event.

inVOYAGE is heading to Rio with 150 of the leading professionals in the luxury incentive industry. Learn more or click here to register for one of our upcoming events.

If you have a project in mind and wish to connect with any of the partners mentioned, feel free to email us here